CONTENTS
Page (Last Amended)
CONSTITUTION
1. 2 Name
2. 2 Aims
3. 2 Membership
4. 2 Life Membership
5. 3 Annual General Meeting
6. 3 Standing Orders
7. 3 Quorum
8. 3 Notice of Meetings
9. 3 Office Bearers
10. 5 The Executive Committee
11. 5 General Meetings
12. 6 Special General Meetings
13. 6 Sub Committees
14. 7 Minutes
15. 7 Audit
16. 7 Expulsion/Suspension of Players
17. 8 Dissolutions
18. 8 Notices
19. 8 By Laws
20. 8 Amendment of Rules
21. 8 Commencement of Constitution
BY LAWS
1. 9 Blacktown City & District Cricket Association
2. 9 Statistics
3. 9 Club Trophies
4. 9 Club Trophies
5. 9 Memorial Trophies Amended 4/9/2013
6. 10 Membership Fees
CONSTITUTION
NAME
1. The Club shall be known as the Rooty Hill R.S.L. Senior Cricket Club - hereinafter referred to as “The Club”.
AIMS
2. The objects of the Club shall be:
(a) To promote and develop the pastime of cricket;
(b) To co-operate with similar clubs in New South Wales;
(c) To provide social fellowship for the members of the Club;
(d) To participate in accordance with its rules and regulations, any Senior Cricket Competition that is promoted by and associated with the New South Wales Cricket Association as outlined from time to time in By-Law 1;
(e) To do all things as are conducive or incidental to the attainment of the above objects or any of them.
MEMBERSHIP
3. Membership shall be open to:
(a) Any person, preferably but not limited to being a member of Rooty Hill R.S.L. Club Limited. However any person serving any suspension whatsoever from holding membership of Rooty Hill R.S.L. Club Limited will be deemed ineligible for or suspended from membership of the Club;
(b) Application for membership of the Club shall be made in writing signed by the applicant and shall be in such form and contain such requirements as the executive committee from time to time prescribes;
(c) As soon as practicable after the receipt of the application for membership, it shall be considered by the executive committee who, shall thereupon determine upon the admission or rejection of the applicant. In no case shall the committee be required to give any reason for the rejection of the applicant;
(d) Any member who has not paid his annual dues in full within the time specified, shall be deemed un-financial and therefore shall forfeit all membership rights and not be entitled to play in any competition for the Club or vote at any meeting of the Club until all outstanding annual dues are paid in full;
(e) Members of the Club who have been bestowed with Life Membership shall be deemed to be financial members of the Club and thereby not subject to such resolution expressed in Clause 3(d) above until such membership is relinquished;
(f) A register of members will be kept showing in respect of each member their name, address, date of commencement of membership and their annual dues financial status;
(g) All members who are entered in the Club’s register of members as financial have the right to play in any competition for the Club or vote at any meeting of the Club;
(h) All members who were financial members of the Club during the previous Cricket season shall be deemed as members of the Club, up until the date of the first game of the next cricket Season, subject to any requirement that may be current under a resolution referred to in Clause 3(d) above;
(i) All members, in addition to abiding with all rules and regulations of the Club, shall also abide by any rules and regulations of any Senior Cricket Competition entered into by the Club and any establishment that the member may enter into to participate with as a member of the Club.
LIFE MEMBERSHIP
4. Voting for life membership should be by way of secret ballot. Life membership can only be awarded when a minimum of 85% of members present at the General Meeting vote in favour. Qualifications for Life Membership of the Club shall comprise:
(a) All Life Members listed on the Club’s register of members as at the date of this constitution, and
(b) Members nominated to the Club for Life Membership shall have:
(i) 15 years of active service within the Club, not necessarily continuous,
(ii) A minimum of 5 years service on the Club’s committee or as Captain of a playing side.
In special circumstances condition (i) or (ii) may be waived but not at the same time.
(c) Members who leave the club to represent another club competing against the club (after 22nd June 2009) will have all previous service disregarded.
ANNUAL GENERAL MEETING
5. The Annual General Meeting of the Club shall be held as soon as practicable after the conclusion of each annual cricket season and preferably prior to 1 August each calendar year.
STANDING ORDERS
6. General meetings shall be conducted in accordance with standing orders (not inconsistent with this constitution) as prescribed by the committee from time to time.
QUORUM
7. (a) Minimum attendance’s at meetings of the club to form a quorum for that meeting shall comprise:
(i) At annual general meetings of members, a quorum shall consist of fifteen (15) members or a minimum of 15% of total membership of the Club, whichever is the lesser;
(ii) At general meetings of members, a quorum shall consist of four (4) current office bearers of the committee, with three (3) of such members being current office bearers of the Executive Committee;
(iii) At executive committee meetings of the Club, a quorum shall consist of three (3) office bearers of the Executive Committee;
(iv) At sub-committee meetings of the Cub, a quorum shall consist of three (3) members of that sub-committee.
(b) Should within half an hour of the time set down for a meeting commence, a quorum be not present, then the meeting shall be adjourned either:
(i) to the same time and place seven days later, or
(ii) should the members in attendance so require, to a place and to a time within one month of such meeting.
(c) If at such adjourned meeting a quorum not be present, the meeting will be further adjourned in accordance with Clause 7 (b) hereof.
NOTICE OF MEETINGS
8. The Secretary shall give at least twenty one (21) days notice in writing by placement on the Sports Notice Board at the premises of the Rooty Hill R.S.L. Club Limited and by e-mail or letter (to those who do not have e-mail), of all general meetings, to the members of the Club specifying the place, the day and the hour of the meeting.
(a) The Annual General Meeting shall be held in June on a day to be determined by the executive committee.
OFFICE-BEARERS
9. The Office-bearers, including the members of the executive committee shall be elected from the Club’s membership by a majority vote by ballot of the members present at each Annual General Meeting.
(a) No member shall be eligible for office unless he was a financial member of the Club during the preceding year.
(b) The Office-bearers of the Committee shall comprise:
President
Vice President
Secretary
Assistant Secretary
Treasurer
Publicity Officer
Social Coordinator
Junior Liaison Officer
(c) The Office-bearers of the Executive Committee shall comprise:
President
Vice President
Secretary
Assistant Secretary
Treasurer
(d) An Honorary Auditor shall be elected at the Annual General Meeting of the Club to perform all duties as set out in Clause 15 hereof.
(e) No person may hold more than one executive position of the Committee at any one time. A person may hold the positions of Social Co-ordinator and Publicity Officer at the same time. A current Office bearer be eligible to be appointed as Honorary Auditor.
(f) Any casual vacancy occurring among the office-bearers may be filled from the Club’s financial membership by the Executive Committee and the member so appointed to fill such vacancy shall hold office for the unexpired term of the member replaced.
(g) Roles of office-bearers of the committee include:
(i) The President shall act as Chairman for any Meeting of the Club, General or otherwise, and any Committee and Executive Committee meetings convened for the dispatch of business of the Club.
The President’s primary role is to ensure that the business of the Club is conducted in accordance with this Constitution and in the best interest of the Clubs Membership.
The President may not abdicate from or delegate any of the above responsibilities without resigning unless such delegation is provided for within this Constitution.
The President, in conjunction with the Secretary and any of the office bearers of the Committee as appropriate, shall co-operate, co-ordinate, comply with and conduct all business arising from and/or with any Senior Cricket Competition described in By-Law 1.
(ii) The Vice President shall in the absence of the President, act as Chairman for any Meeting of the Club, General or otherwise, and any Committee and Executive Committee meetings convened for the dispatch of business of the Club.
The Vice President’s primary role is assist the President in all ways to ensure that the business of the Club is conducted in accordance with this Constitution and in the best interest of the Clubs Membership.
The Vice President shall also provide support to the President in any other roles and responsibilities of the President as is required by the President and/or the Executive Committee.
(iii) The Secretary shall in the absence of both the President and the Vice President, act as Chairman for any Meeting of the Club, General or otherwise, and any Committee and Executive Committee meetings convened for the dispatch of business of the Club.
The Secretary’s primary role is to co-ordinate and collate all correspondence received by the Club for production at Meetings of the Club and the execution and delivery of all correspondence issued by the Club.
The Secretary shall also be responsible for the recording of minutes of meetings of the Club, and the upkeep of a register of members of the Club in terms of Clause 3(f) of this Constitution.
The Secretary, in conjunction with the President and any of the office bearers of the Committee as appropriate, shall co-operate, co-ordinate, comply with and conduct all business arising from and/or with any Senior Cricket Competition described in By-Law 1.
(iv) The Assistant Secretary’s primary role is to provide support to the Secretary to co-ordinate and collate all correspondence received by the Club for production at Meetings of the Club and the execution and delivery of all correspondence issued by the Club.
The Assistant Secretary shall also provide support to the Secretary in any other roles and responsibilities of the Secretary as is required by the President, Secretary and/or the Executive Committee.
(v) The Treasurer’s primary role is to conduct and record all monetary business and affairs of the Club and provide up to date monetary information to the Secretary for entering in the register of members.
The Treasurer shall also ensure that up to date monetary records of the Club are kept at all times and available for all meetings of the Club.
The Treasurer shall also comply in a timely manner any request for lodgement of the current monetary records for examination by the Club’s elected Auditor or the Board of Directors of Rooty Hill R.S.L. Club Limited.
(vi) The Publicity Officer shall be responsible for all publications on behalf of the Club, subject to endorsement by the Secretary and/or the Executive Committee of the Club.
(vii) The Social Coordinator shall be responsible for the organisation of all social and fund raising activities of the Club. The Social Coordinator shall be chairman of any Social Sub-Committee formed.
(viii) The Junior Liaison Officer shall be responsible for reporting to meetings of the Rooty Hill R.S.L. Junior Cricket Club (the Junior Club) regarding the Club's activities. Likewise the Junior Liaison Officer shall also report to the Club's meetings regarding the activities of the Junior Club.
THE EXECUTIVE COMMITTEE
10. The Executive Committee may meet together for the dispatch of business, adjourn or otherwise appoint and regulate its meetings, as it thinks fit. The President may at any time or the Secretary upon the requisition of any two (2) members of the committee summon a meeting of the committee.
(a) Questions arising at any meeting of the Committee shall be decided by a majority of votes of those present and determination by a majority of such members of the committee present shall for all purposes be a determination of the committee. In the case of an equality of votes the chairman of the meeting shall have a second casting vote.
(b) The continuing members of the committee may act notwithstanding any vacancy in the committee, but if, and so long as their number is reduced below the number fixed by or pursuant to these rules as the necessary quorum, the continuing member or members may act for the purposes of increasing the number of members of the committee amongst the members, which they are hereby empowered to do, or of summoning a general meeting of the Club, but for no other purpose.
(c) The position of an office bearer of the Committee shall become vacant if:-
(i) The office bearer becomes deceased;
(ii) If the office bearer becomes bankrupt or makes arrangements or composition with their creditors generally;
(iii) If the office bearer becomes mentally ill or a person whose estate is liable to be dealt with any way under the law relating to mental health;
(iv) If the office bearer resigns his office by notice in writing to the Club;
(v) If the office bearer is absent for three (3) general meetings of the Club;
(vi) If the office bearer ceases to be a member of the Club;
(vii) Upon a resolution being passed by a two thirds majority of members present at a constituted special general meeting called for the purpose to remove the office bearer from their position;
(viii) If the office bearer holds any office of profit with the Club;
(ix) If the office bearer is directly or indirectly interested in any contract or proposed contract with the Club.
GENERAL MEETINGS
11. The President shall preside as chairman at every general meeting of the Club, but if he is not present within fifteen (15) minutes after the time appointed for holding the meeting, then the Vice President shall preside as chairman. Should the Vice President also not be present at that time, then the Secretary shall preside as Chairman. Should not one of the President, Vice President or Secretary be present within thirty (30) minutes after the time appointed for the holding of the meeting, the meeting shall be adjourned in accordance with Clause 7(b) hereof.
(a) The Chairman may with the consent of any meeting at which a quorum is present (and shall if so directed by the meeting), adjourn the meeting from time to time and from place to place but no business shall be transacted at any adjourned meeting from which the adjournment took place. When a meeting is adjourned for thirty (30) days or more, notice of the adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid it shall not be necessary to give notice of an adjournment or of the business to be transacted at an adjourned meeting.
(b) At any general meeting a resolution put to the vote of a meeting, shall be decided on a show of hands, unless a ballot is demanded (before the declaration of the result of the show of hands) by the chairman or at least three members present
(c) In the case of an equality of votes, whether on a show of hands or by ballot, the chairman of the meeting at which the show of hands takes place or at which a ballot is demanded shall be entitled to a second casting vote.
(d) Each financial member present at a general meeting of the Club shall have one vote.
SPECIAL GENERAL MEETINGS
12. Any two members of the executive committee may at any time convene a special meeting of the Club. Such meetings shall also be convened by the Secretary upon written request of no less than five per centum in the number of the members of the Club and shall be held within a period of one month from the date of receipt of the request.
SUB-COMMITTEES
13. The Executive Committee shall be empowered to appoint any other special purpose committee at any time and from time to time as deemed necessary.
(a) A Social Committee shall be formed by the Social Coordinator, who will act as Chairman of that Committee and be conducted under the rules and regulations of the Club as prescribed for committee meetings
a) A Selection Committee shall be formed each year and be conducted under the rules and regulations of the Club as prescribed for committee meetings.
b) At the commencement of each yearly Cricket Season, the executive committee shall appoint,
1. A selection committee.
At the commencement of each yearly cricket season the executive committee shall form a selection committee.
Any member of the club as chosen by the executive committee may be on the selection committee.
2. Captains for all grades
The captain is appointed for the entire season
The captain who accept their appointment can choose their own vice captain
3. Pre Match Selection committee
The pre match selection committee shall comprise of the following
1) Chairman of selectors (appointed by the executive committee)
2) Team Captains
The captain in each grade can substitute his position on the selection committee with his vice captain should he be unavailable.
(ii) The Selection Committee shall be initially responsible for:
• nominating grades and teams of members for the first Competition match for each set Cricket season.
(a) Selection process
(a) On a game by game basis, all players are up for selection and the highest grade is selected first then the 2nd highest grade then the 3rd and so on. Hence when selecting sides, the highest grade will take priority.
(B) The role of the selection committee should be to choose the most balanced, but best possible for each grade.
(C) The selection committee should reward performances with promotion between grades and visa versa in line with BCDCA grading guidelines.
MINUTES
14. The Executive Committee shall cause minutes to be made;
(a) of all appointments of office bearers and members of the committee and any members of the sub-committee.
(b) of the names of all members present at all meetings of the Club and of the executive committee, committee or any sub-committee at any meeting of such committees.
(c) of all proceedings at all meetings of the Club and the committee or any sub-committee.
Such minutes shall be signed by the chairman of the meeting at which the proceedings were held or by the chairman of the next succeeding meeting.
AUDIT
15. The Honorary Auditor shall examine all the accounts compiled by the Club’s Treasurer, vouchers, receipts, books etc. and furnish a report thereon to the members at the annual general meeting. Audits shall be conducted at regular intervals of not more than twelve months.
(a) An Honorary Auditor shall not be a member or closely related to a member of the executive committee.
(b) Subject to paragraph (c) hereof, notice of the intention to nominate an Honorary Auditor to replace the current Honorary Auditor shall be given to the Secretary at least twenty one (21) days before the Club’s annual general meeting. The Secretary shall send a copy of the nomination to the current Honorary Auditor at least seven (7) days before the annual general meeting. The current Honorary Auditor shall be entitled to attend the annual general meeting and if he so wishes be heard at such annual general meeting.
(c) Where the current Honorary Auditor submits his resignation or notifies the Secretary of his intention not to seek re-appointment as Honorary Auditor, paragraph (b) hereof shall not apply.
EXPULSION/SUSPENSION OF MEMBERS
16. (a) A compliant must be made to the executive committee in writing by any person that is a member of the club if a member or group of members have;
(i) Persistently refused or neglected to comply with a provision or provisions of these rules, or
(ii) Persistently and wilfully acted in a manner prejudicial to the interests of the club, or
(iii) Has acted in a way that is prejudicial to the spirit of cricket.
A member may be suspended or expelled from membership of the Club by the executive committee, after affording such member an opportunity of offering the committee an explanation of his/her conduct, either verbally or in writing as the committee may decide that in the opinion of the committee, the conduct of the member is so considered as to be detrimental to the best interests of the Club.
(b) A member shall be deemed to have had such an opportunity aforesaid, if the member is notified in writing by the Secretary of the time, date and place of the meeting and of the charge against them;
(c) Upon such suspension or expulsion, the member has the right to appeal such suspension/expulsion whichever the case may be, to a special general meeting. Should such appeal be lodged, the following procedures apply:
(i) Such suspension or expulsion shall not be effective unless it is confirmed by a majority of members present at a special general meeting of members convened to consider the suspension or expulsion whichever the case may be;
(ii) Such meeting is to be held without delay and within a period of one month from the date of the decision of the executive committee to suspend or expel the member;
(iii) At such meeting the member whose suspension or expulsion is under consideration shall be allowed to offer an explanation of his conduct verbally or in writing at the option of the member;
(iv) The voting of such meeting shall be by ballot if not less than five members present thereat shall so demand;
(v) It shall not be in the power of the committee to exclude such member from the participation in the affairs of the Club until such meeting shall be held.
(d) A suspended member has forfeited all rights of membership for the period of their suspension.
(e) The executive committee shall be required to forward full details to the Board of Directors of Rooty Hill R.S.L. Limited of any suspensions/expulsions of members.
DISSOLUTION
17. The Club shall be dissolved in the event of membership becoming less than twelve (12) persons or upon the vote of three-fourths majority of members present at a special general meeting convened to consider such question. Upon a resolution being passed in accordance with this procedure, all assets and funds of the Club on hand shall after payment of all expenses and liabilities, be handed over to Rooty Hill R.S.L. Limited.
NOTICES
18. Any notices shall be posted on the Sports Notice Board at the premises of the Rooty Hill R.S.L. Club Limited.
BY-LAWS
19. The Executive Committee at any time and from time to time, may promulgate by-laws of the Club and may vary and interpret such by-laws.
AMENDMENT OF RULES
20. These rules may be amended by a resolution passed by a two-thirds majority of members present at any annual general meeting at which notice of the proposed amendment shall have been given to the Secretary in writing not less than twenty one (21) days prior to the meeting. The notice in writing must be seconded by another member of the Club or at a special general meeting convened for such purpose.
COMMENCEMENT OF CONSTITUTION
21. The Constitution of the Club shall revoke any other Constitution of the Club in existence at the time and has been passed by two thirds majority by ballot of the Membership in attendance at the Club's Annual General Meeting conducted on the 12th day of July 1999.
BY-LAWS
1. The Club shall participate in the Senior Cricket Competition controlled by the Blacktown City and Districts Cricket Association Inc.
2. All statistics used in calculating all club trophies shall include play in the semi-finals and finals.
3. The Club will award the trophies in each cricket season for members in teams for each grade as follows;
(a) Batting Aggregate - the member who has scored the most runs in a particular grade after having played at least 7 games in that grade.
(b) Batting Average - the member who has the highest average per completed innings in a particular grade after having batted in at least 7 innings and have played at least 7 games in that grade.
(c) Bowling Aggregate - the member who has taken the most wickets in a particular grade after having played in at least 7 games in that grade.
(d) Bowling Average - the member who has the lowest average runs per wickets taken in that particular grade after having taken at least 15 wickets and have played at least 7 games in that grade.
(e) All-rounder Award - the member who has accumulated most the points in a particular grade after having played at least 7 games in that grade, on the following basis:
• 10 points per wicket taken; plus
• 1 point per run scored; plus
• 10 points per catch taken; plus
• 10 points per stumping; plus
• 10 points per run out when a sole participant in its effect e.g. direct hit; plus
• 5 points per run out when in joint participation in its effect.
4. The Club will award trophies in each cricket season for members as follows:
(a) Century Trophy - all members who have scored 100 runs or more in a single innings.
(b) 7 Wickets in an Innings Trophy - all members who have taken 7 wickets or more in a single innings.
(c) Hat Trick Trophy - any member who has taken a hat trick in accordance with the general understanding of the meaning of a bowler taking a hat trick.
(d) Special Service Award - any member whose service is prescribed as specially meritorious by the executive committee.
5. The Club will award memorial trophies in each cricket season as follows:
a) The Ray and Jack Davis Trophy - the member who has accumulated the most "valuable player" points in the highest grade for the Club. The most "valuable player" points shall be awarded by the captain upon completion of each match on a three, two one basis to the three players who have, in his opinion, contributed most favourably to the performance of the team in that match;
b) The Don Reay Memorial - the member who in the opinion of the Executive and General Committee and team captains who has contributed most to the successful running of the club during the season. Playing ability is not taken into account. All nominations are made to an independent person on a 3-2-1 basis. The person polling the most votes will be awarded this trophy.
c) The Jimmy Lihou & Norman Mendham Trophy - the member who has accumulated the most "all-rounder" points in accordance with By-Law 3(e) whilst playing in the highest grade for the Club;
d) The RB (Robby) Dornan Trophy - the member who has accumulated the most "all-rounder" points in accordance with By-Law 3(e) whilst playing in the 2nd highest grade for the Club;
e) The Chairman's Award Trophy - the member who has accumulated the most "all-rounder" points in accordance with By-Law 3(e) whilst playing in the 3rd highest grade for the Club;
f) Bob Shorthand Perpetual Trophy - the member who has accumulated the most "all-rounder" points in accordance with By-Law 3(e) whilst playing in the 4th highest grade for the Club;
g) Norm Pietersz Perpetual - the member who has accumulated the most runs and has complied with By-Law 3 (a) whilst playing in the highest grade for the Club;
h) The Mick Stokes Memorial - the member who has accumulated the most runs and has complied with By-Law 3 (a) whilst playing in the 2nd highest grade for the Club;
i) The Glen Fern Trophy - the member who has accumulated the most runs and has complied with By-Law 3 (a) whilst playing in the 3rd highest grade for the Club;
j) The Elly Bessant Memorial - the member who has taken the most wickets and has complied with By-Law 3 (b) whilst playing in the highest grade for the Club;
k) John Hough/Neil Spargo Perpetual – the member who has accumulated the most dismissals (i.e. catches and stumpings) whilst playing in any one particular grade for the Club;
l) Steve Fitzgerald Perpetual – the member, who is also a current and participating member of the Rooty Hill RSL Junior Cricket Club who, in the opinion of the Junior Liaison Officer and endorsed by Steve Fitzgerald or in his incapacity the President of the Club, has been the best performed Junior in any grade of the Club.
m) Linden Barnett Trophy. – Awarded to the “Club Player of the Year”. The player with the highest “Adjusted” all-rounder points. Points are adjusted as per 100% for highest grade, 98% for 2nd highest Grade, 96% for 3rd highest grade and so on. If a player plays in 2 or more grades, his points are added together.
n) Reg Morrison Perpetual Trophy - the member who has taken the highest bowling average and has complied with By-Law 3 (d) whilst playing in the 2nd highest grade for the Club;
o) Hugh Spinks Perpetual Trophy - the member who has taken the most wickets and has complied with By-Law 3 (b) whilst playing in the 3rd highest grade for the Club;
p) Tom Rousell Perpetual Trophy – awarded to the winning team of the Annual Junior v Senior social cricket match.
6. Annual membership fees and payment terms shall be determined by the club’s Executive Committee prior to the commencement of each season.